According to Canon Business Process Services, a leading provider of managed services and technology, many businesses are potentially missing out on the full business benefits of managed print services (MPS), which centralizes responsibility for an organization’s print and copy operation.

Industry analyst InfoTrends points out that for every $1 organizations spend on equipment, supplies and service for their copy/print/fax operations, another $7 to $9 is spent on other burdened costs such as IT support, procurement, user time and document management processes¹. Yet few enterprises have a clear idea of how to manage and reduce these costs. According to Gartner, a managed print environment helps businesses reduce printed document costs by up to 30 percent². Other benefits can include increasing efficiency, security and sustainability.

Canon offers a holistic approach that takes the traditional MPS model a step further by going beyond device consolidation and cost savings. This includes managing not only printers but an organizations’ entire document lifecycle, from document creation through disposal.

To help enterprises implement and maintain more effective MPS programs, Canon is providing recommendations that are detailed in the company’s new white paper: “Four Keys to Unlocking the Power of Managed Print Services.”

Based on the company’s experience, there are four key elements that organizations should have in place so they can optimize their print management infrastructure. These elements include:

Expert people who can help plan, implement, manage and continuously improve the entire output infrastructure. In outsourcing its MPS program, a company should consider tapping a partner with deep experience providing on-site services and a vendor-neutral approach when it comes to equipment and software.

Comprehensive technology and services that are tailored to the organization’s specific objectives. Working with a service provider, this element might include implementing technical and financial assessments that ultimately help to optimize the MPS program.

Document capture options that include distributed document capture, indexing and routing systems. Very often, existing equipment and software can be leveraged to enhance the overall footprint and workflow, thereby reducing investment expense.

Output management solutions that can help streamline operational efficiency, ensure hardware and document security, and safeguard confidentiality. Consider implementing a platform that enables managing print accounting reports, print job routing, mobile printing, secure printing, advanced scanning and device management.

Canon Business Process Services is a recognized leader in MPS and other managed services. The company was recently ranked in the Leaders Category of the International Association of Outsourcing Professionals’ (IAOP) 2013 Global Outsourcing 100 list for the past seven years in a row.

To download Canon’s MPS white paper, click here.