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Xerox Software Solutions Simplify Document Management and Cost Recovery in Offices Small to Large

Wednesday, May 17, 2006

Press release from the issuing company

PHILADELPHIA--May 16, 2006-- Xerox Corporation unveiled four software solutions that work with Xerox multifunction systems to help offices work smarter and more effectively manage their day-to-day office document processes. The software offerings were announced today at AIIM/On Demand, a major conference and exhibition for the document imaging industry. Two new scanning programs - Xerox FreeFlow SMARTsend 2.0 and ScanFlowStore, software from a Xerox Business Partner called X-Solutions - allow workers to quickly and easily capture, share and store documents. Equitrac Express 4 and Equitrac Office 4 help offices monitor, track and charge back document costs to specific departments or clients. "An effective document management strategy encompasses both paper and electronic documents," said Tim Williams, president, Xerox Office Group. "These software solutions transform Xerox multifunction systems into on-ramps to productivity - streamlining processes, monitoring document output and creating new revenue streams." FreeFlow SMARTsend 2.0 Xerox's FreeFlow SMARTsend software enables office workers to use Xerox multifunction systems - which scan, print, fax and copy - to capture paper documents and send them to multiple destinations with a single scan. For example, SMARTsend can send a 50-page hardcopy document to various destinations such as e-mail, a network folder and a document management system in one simple step, saving time and postage costs. The new version, SMARTsend 2.0, offers several improvements: * Document Capture - Using the "Scan to Home" feature, customers can capture documents more efficiently. Administrators can assign each office worker a "home" destination such as an e-mail address or network folder. When people select "Scan to Home," their document is scanned and routed to their pre-assigned destination, eliminating steps and saving time. * Integration - SMARTsend 2.0 enables users to connect to a wider range of document management systems and software, including Documentum, Hummingbird DM5, Interwoven Worksite, Microsoft SharePoint 2003 and OpenText LiveLink. This makes it easier to integrate the software with customers' existing technology infrastructures. * Advanced Search Capabilities - An innovative feature called TrueMatch lets knowledge workers easily find an electronic copy of a hardcopy document stored in a repository. Scanning one or more pages of a document, TrueMatch uses advanced linguistic processing technology developed at the Xerox Innovation Group's European research center in Grenoble, France, to find the exact copy of a document, other versions or related materials. This feature is especially useful and cost-effective for businesses that deal with information that is constantly being updated. For example, using this technology and a multifunction system, customers in shops or back offices can retrieve and print the most up-to-date sales price lists on-demand rather than printing centrally and distributing a large amount of material. * Security - SMARTsend 2.0 is easy to deploy, manage and use. It can be managed by the system administrator or by office workers directly. Additional security enhancements, including end-to-end encrypted scanning with secure protocols (HTTPS), help offices ensure that the information being sent through SMARTsend is protected. Xerox provides the most comprehensive set of security features to protect information at the device and as it travels across the network. SMARTsend 2.0 is available in two versions, SMARTsend and SMARTsend Professional. The Professional version adds optical character recognition to convert documents, to digitally archive information and to provide compatibility with Internet fax. It also allows office workers to set up a workflow at the desktop and create a PaperWare cover sheet, which contains routing instructions for scanned documents. People can also scan several different jobs such as invoices, purchase orders or other business materials at one time and route them to different destinations by including PaperWare cover sheets between each set of documents. ScanFlowStore ScanFlowStore software from X-Solutions, a Xerox Business Partner, is a simple, affordable scanning package designed for small and midsized businesses that may not need all of the extensive workflow options available with Xerox FreeFlow SMARTsend software. ScanFlowStore allows users to scan hardcopy documents and send them, with the push of a button, to multiple destinations such as a network server, e-mail address or financial accounting packages such as Microsoft Great Plains. It also connects with legal practice and financial management software packages such as Thomson Elite ProLaw. Scanned files are saved as text-searchable PDFs, making hardcopy documents easy to find on a network server. The software is easy to install, easy to use and requires little IT support. Equitrac Education and Business Solutions Two new software programs from Equitrac Corporation, a Xerox Business Partner, are aimed at helping schools and offices track and measure how many color and black-and-white pages are printed, copied or scanned by individual people or departments. Equitrac Express 4 for colleges, universities and school districts and Equitrac Office 4 for businesses also allow administrators to charge individual departments or clients for prints, copies, scans and faxes. These software solutions enable administrators to set the network to dynamically route jobs to the most appropriate devices. For example, big print jobs can automatically be sent to the company's fastest multifunction printer; and if one system is out of paper, a job would be immediately rerouted to another device. Enhanced Follow-You(TM) printing capabilities allow users to retrieve jobs from any printer regardless of original destination. When combined with Xerox multifunction systems, the Equitrac software can also capture pertinent job accounting information directly from the user interface. These features help organizations increase job efficiency, ensure responsible use of color capabilities, and reduce and recover overall document costs. Pricing and Availability List prices for Xerox SMARTsend begin at $1,499; Xerox SMARTsend Professional at $4,499; and ScanFlowStore at $1,399. These scanning solutions are available immediately. Equitrac Express 4 retails for $3,295 and Equitrac Office 4 for $2,795; both will ship June 15. All four software solutions are sold in North America through the Xerox direct sales force and authorized agents.

 

 

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