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Xerox DocuShare Records Manager Certified under U.S. Department of Defense Standard

Press release from the issuing company

CHICAGO--Sept. 19, 2005-- Xerox Corporation announced that DocuShare Records Manager software has been certified as compliant under the U.S. Department of Defense Directive 5015.2 standard, the benchmark for records management solutions. Now available in the United States, DocuShare Records Manager helps customers address increasing industry and government regulations and stricter corporate guidelines for records retention. The DOD 5015.2 defines mandatory requirements for records management offerings and assures data is being stored according to government standards. DocuShare Records Manager software is an optional module for DocuShare, Xerox's secure, Web-based enterprise content management software. Unlike competitive products, DocuShare Records Manager enables workers throughout an organization to easily classify electronic files as records during any part of a work process, knowing that a qualified records manager will review the classification before the documents officially become records. Xerox also announced the first members of a growing group of global system integrator partners that will help deliver DocuShare Records Manager solutions to customers, including Sitrof Technologies Inc. of New Jersey and Satyam Computer Services Ltd. of India. Sitrof Technologies is currently working with Northern Lights School District, which has 7,000 students in 26 locations across rural Alberta, Canada, to move more than 100,000 files from its former Documentum system into DocuShare 4.0. DocuShare Records Manager will be used to store records to comply with the Canadian Freedom of Information and Protection of Privacy Act, requiring public bodies to meet regulations for the collection, use and disclosure of personal information. Under the act, school districts must be able to produce full student records to parents immediately upon request. "Before we transformed our records to digital files, it could take more than two days for us to find a single student record in our paper vault," says Ed Wittchen, superintendent, Northern Lights School District. "With the combination of DocuShare and the Records Manager module, we can reliably view and share content, as well as store and instantly locate electronic records across our highly dispersed school and district office locations." Gartner estimates with 0.7 probability that by 2008, 60 percent of Global 2000 companies will implement enterprise-wide records management systems, up from 20 percent in 2004(1). DocuShare Records Manager lets organizations assign classification, declaration and administration responsibilities on a worker-by-worker basis, simplifying the process of managing records by assigning more complex tasks to dedicated records managers. "Records management is no longer a back-office practice that exists only in a centralized location. With today's critical regulatory requirements, the entire organization needs to be compliant," says David Smith, vice president and general manager, Xerox DocuShare Business Unit. "Xerox has made compliance easier by enabling people to classify documents as records at any point in a process, with a product that follows DOD 5015.2 standards." Demonstrations of DocuShare Records Manager are available at Xerox booth No. 301 at ARMA 2005, a records management industry conference held Sept. 18-21 in Chicago. DocuShare Records Manager is immediately available in the U.S. through Xerox direct sales and select systems integrators, and customers can contact Xerox for availability and pricing in Canada. DocuShare Records Manager pricing starts below $50,000 for a basic installation including Records Manager server software, 10 classifier licenses, five declarer licenses, and one administrator license. Additional licenses may be purchased individually.

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