I recently had the pleasure of speaking with Martin James, Manager of Graphic Communications at the Deer Valley Unified School District in Arizona. The District’s Graphic Communications Department was recognized by IPMA for its innovative approach to the creation of course materials for its K-8 students, a well-deserved recognition.

Deer Valley Unified School District is comprised of 38 campuses, including five high schools, with 33,000 students and 4,000 employees, and one of the largest land demographics in the state. The K-12 district is spread out over 367 square miles serving six cities as well as unincorporated areas of Maricopa County, Arizona, the largest district in the State in terms of land within its boundaries. Its centralized Graphic Communications Department produces K-8 curriculum and brings in business from 15 outside school districts as well as several non-profits.

James reports that the State of Arizona is 48th in the country in educational spending per student (the average spend per student for education in the U.S. is $13,000. Arizona spends $8,000). Deer Valley Unified School District was seeking a way to make its limited textbook dollars go further to ensure the best possible quality of education for its students while also ensuring teachers spent less time on administrative functions. The solution? Royalty-free course materials that the Department could print on demand.

This approach offered several advantages:

  • Obviously, it significantly reduced the cost per student for course materials, while also reducing costs associated with waste and inventory obsolescence. This alone has saved the District millions of dollars.
  • Coursework can be produced based on the specific needs of each classroom. For example, if a teacher believes the class will only be able to get through six of eight modules in a course, only those six need to be printed.
  • Course materials can be produced in a workbook form so that the student has all materials, including notes, in one place.
  • Changes in curriculum can be accommodated rapidly. James states that the District was able to completely change K-8 curriculum over the summer, a process that would have taken more than a year with the traditional textbook adoption process.
  • Teachers no longer need to spend administrative time copying materials on the District’s fleet of workgroup copiers. All materials are produced centrally and distributed, with an added benefit of a lower cost per copy on centralized production printers.

The District uses color and monochrome printers from Xerox along with EFI’s Quick Print Suite powered by PrintSmith Vision with Digital Storefront as the front-end catalog for the system. This allows teachers to order curriculum from any device, 24/7, with a 5-day standard turnaround time for delivery to the school, choosing from more than 20,000 SKUs.

The Results

James has seen a 1,000% increase in volume in the centralized department, from 2 million to 33 million impressions annually. He estimates that about 21,000 teacher prep hours have been saved over the last three years, equating to about $35,000 in savings over the last year. In the first 11 months of the current fiscal year, the Graphic Communications Department handled 32,942 job tickets with seven employees, an amazing throughput coup. And James was able to bring in outside work from other districts to the tune of about $500,000 in annual revenue for the district.

Finally, the recent curriculum switch was accomplished with relatively minor cost, as compared to the millions of dollars it would have cost to do this with conventional textbooks.

In addition to the use of royalty-free curriculum materials in K-8, the District’s five high schools are primarily using iPads, with some hardcopy text books. Although there are likely licensing fees associated with iPad curriculum, the cost here is also significantly lower while providing students with an interactive experience in a medium they are used to as digital natives. This also takes a chunk of revenue from the traditional textbook pot.

What’s Next for Traditional Textbooks?

Good question. The IPMA award gave the Deer Valley approach some great visibility among its peers. School districts are always struggling with funding, and conventional textbooks are a significant cost. Plus, they don’t always provide the flexibility today’s teachers – and their students – want for an optimum educational experience.

It will be interesting to watch this unfold over the next few years. I wonder what the response from educational publishers will be? Will they come forth with creative solutions that still give them a dog in the hunt? Or will they, like so many traditional businesses before them, fall victim to non-traditional competition while in a state of denial? Think about what the auto industry did to the horse and buggy business, or telephones to telegraphs, or happening now, Amazon to bricks-and-mortar retailers. We certainly live in interesting times.