3/01 - CeBIT 2001 - Winning the workflow battle: Wide range of document and output management solutions at Minolta’s CeBIT stand PageScope Cabinet: The search is over! PageScope Cabinet, a software solution developed by Minolta, is an easy-to-use answer to the problem of managing documents at an individual workplace. Bundled with the controller of a Minolta digital copier-printer, this new software makes the search for the right file a faster and more intuitive process. Each file is automatically given its own thumbnail image so documents can be identified faster. Keywords or memos can also be added to facilitate searching. PageScope Cabinet enables users to organize files, scan, merge and convert image formats, and even add attachments to e-mails — at the click of a mouse. Documents can also be imported and files managed directly from TWAIN-compliant scanners, printers and copiers. So PageScope Cabinet helps office users to restructure their hard disks to achieve a greater efficiency in document management. Software tools from Silicon Valley on view at CeBIT Two software tools developed by Minolta’s own R&D Lab in Silicon Valley, MIL, will be previewed at this year’s CeBIT. When Microsoft Windows 2000 with Active Directory was released, companies were able to control and manage their networks more effectively than ever before. But up to now digital output devices have not benefited from Active Directory. Soon, however, Minolta’s Active Directory will allow these devices to become an integral part of a total Active Directory network solution providing comprehensive security, announcement, settings, silent authentication and secure printing facilities — benefits that are likely to be of particular advantage in enterprise printing environments. The other MIL development, IPP-FAX, is a full-function Internet fax tranmission tool based on the Internet Printing Protocol (IPP). IPP-FAX enables a user to send a document very inexpensively via the Internet and know immediately if it has reached its destination. Since the sending device has a real-time connection to the destination, the user can query to discover the best way to send a document and ask for security certificates to be authenticated before transmission to ensure document security. PMC: Efficient network-wide output management Designed to make a network administrator’s life easier, Print Management Control (PMC) is a tool for configurating, controlling and managing printers and print files on Windows NT servers throughout a business. Administrators are given an instant overview of the status of NT servers, printers and print files and, if necessary, can intervene from any Windows PC in the network. PMC, a tool developed by AK-Industrieinformatik, makes efficient network-work file searches possible, simply by entering a file, user or printer name, date or other criteria. Windows NT does not allow print jobs to be managed simultaneously on several printers. PMC deals with this problem. A graphic user interface (GUI) similar to Windows Explorer presents the network-wide structure of the NT servers, printers and respective print files in clear fashion so the administrator can intervene to stop, start, save, reroute or delete jobs or files. PMC clients are supplied with detailed information about the status of specific printers and empowered to administer print files themselves — another feature designed to ease the network administrator’s workload. MTC: Facilitating the document workflow Document handling has become more and more complex as documents are so often assembled from different sources (e.g. paper or electronic, different file formats or platforms) and the speed at which information is changing affects the contents of documents at ever shorter intervals. Consequently, businesses need a quick and easy means of assembling, composing, distributing and/or printing documents. Media Task Center (MTC) is an integrated software solution designed to handle this workflow. Developed by Minolta’s Dutch distributor KN, MTC handles document input from electronic and paper sources, document assembly, formatting and output to Minolta's digital output devices and to e-mail, PDF or archive destinations. Maybe its most attractive feature is its office-level ease of use. MTC can actually be operated by non-specialist users, a quality that clearly distinguishes MTC from other print-on-demand applications. DMS Agora: Content management for digital libraries The Internet has made a centuries-old dream come true — global access to every possible publication. DMS Agora is a software package that enables the contents of books, dissertations or technical manuals to be presented on the Internet. Based on the new Internet standard XML, Agora offers a broad spectrum of search possibilities that are easy to use by novices or experts. A powerful Java servlet presents the search results as an HTML page displayable via any standard web browser. Data can also be exported as PDF files. The system platforms currently available are Windows NT, Unix and Linux. At this year’s CeBIT Minolta and SRZ Berlin, the company behind Agora, will be presenting an archiving case study featuring the Agora software and Minolta digital output devices in a German logistics company, Bauer. In this particular case, the archiving software used was Saperion.