New deal covers improved document solutions and sponsorship of exclusive Ricoh Diamond Club

MALVERN, PA – Ricoh today deepened its relationship with the Miami Marlins, becoming the Major League Baseball franchise’s Official Document Solutions Partner. The new partnership builds on a three-year relationship in which Ricoh has helped this dynamic organization improve its accounts payable workflows and ultimately achieve increasing levels of information mobility.

Ricoh also announced it has become the title sponsor for the most exclusive seating, lounge, and business conference space in Marlins Park. Now called the Ricoh Diamond Club, the elegant setting located just behind home plate will host season ticket owners and VIP guests for dining, hospitality, baseball and business meetings. More than 100,000 people enter the park through the Diamond Club entrance every year.

As part of the agreement, Ricoh will equip the Diamond Club’s exclusive conference room, now known as the Ricoh Business Center, with the RICOH PJ WX4141NI Ultra Short Throw Projector and other powerful business technology to improve collaboration and information sharing. Use of the Ricoh Business Center will be a new 2015 feature offered to Ricoh Diamond Club season ticket holders and Marlins’ partners.

Ricoh Diamond Club guests will be able to do business before, after or between games at the club. The Ricoh Diamond Club will also be a forum for learning how Ricoh can help companies improve workflow and ensure those who need information are easily able to access it at any time and from anywhere to make critical business decisions. The partnership is effective for the next five years.

“Although baseball is timeless, running a ball club and a stadium today is very much a modern-day information challenge,” said Brendan Cunningham, Senior Vice President, Corporate Partnerships for the Marlins. “Fortunately, Ricoh has been a driving force in helping us work more intelligently. They have a unique vision for putting information directly into the hands of the people who need it, and the ability to execute quickly on that vision. We know, because we put them under a tight deadline when we moved from Sun Life Stadium into our new home. They delivered.”

Behind the scenes

The move to Marlins Park in 2012 brought with it a tripling of the organization’s document workload. As a result, the Marlins sought to reduce paper and increase information accessibility. The team’s paper-based accounts payable system, for example, was a huge drain on time and labor. Faxing of critical documents, including player contracts, needed to be simple and more reliable. And staffers needed the right combination of shared multifunction products (MFPs) and personal printers.

Ricoh helped the Marlins streamline its accounts payable workflows with a new system enabling staffers to simply email invoices to a designated address. The system sorts and routes each one to the proper recipient. New centralized fax capabilities enabled 250 workers to send and receive faxes just as they do email. And Ricoh began managing 50 MFPs and printers, using special software to monitor output, reduce costs and keep supplies topped off.

“We’ve been impressed with the Marlins organization’s focus on delivering an exciting entertainment experience,” said Tim Vellek, Senior Vice President, Marketing for Ricoh Americas Corporation. “As the natural next step, we’ve worked together to provide the Ricoh Diamond Club and Business Center, which offer a forum for businesses to meet, collaborate and see how they can benefit from improved information workflow – just as we’ve done for the Marlins.”