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Colleges and Universities Save Money with Xerox Managed Print Services

Press release from the issuing company

ROCHESTER, N.Y., – Colleges and universities take note: a closer look at the way students and staff are printing documents could go a long way in stretching the budget.  For example, Ohio-based Cuyahoga Community College (Tri-C) will save nearly $2 million using Xerox Corporation's managed print services (MPS) to control costs associated with printing across its three campuses.
Tri-C signed on for a five-year Enterprise Print Services contract to better handle how its more than 32,000 students were using printers, copiers and fax machines.  Working with Xerox, Tri-C eliminated approximately 400 outdated or unused devices and simplified the print environment to help students and staff direct jobs to the most cost-effective, energy-efficient machines.
"Xerox delivered a strategy that has an immediate impact on our bottom line and our sustainability efforts. In the first year alone, we'll save up to $400,000 across campus offices and print centers, and we'll reduce paper and energy use by 34 percent," said Al Moran, vice president, Marketing, Tri-C.
Xerox will measure progress using tools such as its Sustainability Calculator to pinpoint new opportunities to reduce paper use and power consumption.  Education efforts are underway to help staff and students understand the environmental benefits of the new print strategy.
"Our primary mission is the education of students and to train and retrain the workforce in Northern Ohio – not managing documents. Xerox clears the way for us to focus on what's important," said Jerry Hourigan, vice president, IT, Tri-C.  "They also understand that how we communicate and execute MPS across campus is just as important as cost savings and other benefits."
Xerox was positioned by Gartner, Inc., in the Leaders Quadrant in the 2010 Magic Quadrant for Managed Print Services Worldwide1, and was recognized as a leader in IDC's Worldwide and U.S. Outsourced Print and Document Services Forecast and Analysis2 and in IDC's 2010 MPS MarketScape report3. Xerox was also named a managed print services market leader in Quocirca's European Vendor "MPS Comes of Age" report 2010.


By Bob Neubauer on Jul 27, 2011

This is a commercial, not a news story. For the record, in-plants are far better suited than vendors to provide managed print services for their parent organizations. Vendors will provide recommendations biased toward their own equipment, while in-plants will get bids from multiple vendors and select equipment that will save their organization the most money.

Cuyahoga Community College had a very well run in-plant that did an excellent job looking out for the interests of the college. Instead of utilizing it, they let a vendor convince them that "Our primary mission is the education of students...not managing documents." So they lost the efficiency they once had.


By Ray Chambers on Jul 28, 2011

Bob is correct - this isn't a news story. The truth is that document management in higher education is mission critical. In-plant document managers are expected to do things the MPS/FM vendor will never do.

It's also true that many MPS claims for savings are just that: claims. Vendors know that most organizations do not have the records to measure savings, so they believe what they are told.

It's a sad day for Cuyahoga CC.



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