Nashua, NH, October 7, 2003 -- Clifford Chance, the world’s largest law firm, with 32 offices in 19 countries, has chosen the Canon/eCopy document distribution solution to integrate paper documents quickly and simply into their electronic workflow. Canon, a world-leading innovator and provider of imaging and information technology solutions for the home and office environments, and eCopy, a leading provider of products that transform paper documents into digital information, offer businesses unlimited levels of document integration, the tools to recover scanning costs, and the ability to eliminate expenses associated with faxing, overnight letter distribution, and post. Additionally, the eCopy Suite enables them to seamlessly share, modify, and store paper-based information.
Clifford Chance was using an existing fleet of copiers from another manufacturer, both standalone and networked, and some fax scanners, but was not able to seamlessly integrate scanned documents into its business processes and document management systems. To solve this problem, the firm decided to evaluate new multifunction devices (MFDs) as part of its move into new offices.
“The Canon/eCopy solution offered the simplest and most straightforward option for achieving the functionality we needed,” commented Lee Doyle, Business Services Manager for Clifford Chance. “Together, Canon and eCopy are an extremely good system that works well and is relatively easy to use. Additionally, the Canon/eCopy solution can integrate with our existing applications, including MS-Exchange, Hummingbird's Docs Open (due to be upgraded to DM5 in the near future), Genifax, and Copitrak Diamonde.”
The Canon/eCopy document distribution technology:
• Enables law firms to track and recover costs for scans
• Captures client matter right at the copier, which can then be exported into a billing application, such as Copitrak or Equitrac, and applied back to the client’s billing information at a later time
• Enables scanned documents to be text-indexed right at the copier for searching and retrieving via a document management system
• Provides an OCR function at the desktop for conversion to MS-Word, MS-Excel or Internet browser files
• Offers a flexible range of security options from direct access to encrypted password protection
• Facilitates the instant exchange of critical paperwork over a local network or the Internet
• Leverages the existing office infrastructure of hardware, networking and applications to speed business transaction cycles
• Slashes long-distance fax and overnight courier costs
“Once the simple training has been given, we are confident that our users will adopt the new technology easily,” said Doyle. “It will also help us to streamline many of our business processes for both our paper and electronic documents.”
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