WhatTheyThink

Nuance eCopy ShareScan Makes it Easier to Deploy, Administer and Secure Document Capture Workflows

Friday, May 19, 2017

Major New Software Release Dramatically Improves Productivity and Versatility of Multifunction Printers, and Mobility of Document Capture

BURLINGTON, Mass. – Nuance Communications, Inc. today announced eCopy ShareScan 6.0, a new version of its popular Multifunction Printer (MFP) capture solution. The new version makes it easier than ever for organizations to deploy, administer and secure document capture workflows. For knowledge workers, the new capabilities dramatically enhance productivity, including integration with Nuance Business Connect extending the ability for remote workers using mobile devices to capture and securely insert documents and images into business processes.

“Document capture technology continues to grow in strategic importance for organizations of all sizes,” said Ron Glaz Imaging & Printing Research Director at IDC. “Productivity demands, complex paper-intensive workflows, proliferation of mobile devices and document security concerns are just a few of the drivers elevating the demand for capture technology that integrates with today’s workforce and business processes.”

eCopy ShareScan is best suited for people who need to capture hardcopy documents into workflows where the information is being used for personal productivity and sharing with collaborators. For these users, scan workflows are not core functions of their job. eCopy ShareScan provides a capture solution that is consistent, standardized and easy-to-learn to ensure they can successfully complete all tasks while at a Multifunction Printer (MFP). eCopy ShareScan delivers fail-safe features like document preview, real-time confirmation, and consistent workflow. New features and benefits of eCopy ShareScan 6.0 include:

Integration with Nuance Business Connect
Through this new integration with eCopy ShareScan, organizations can extend the use of mobile devices to enable access to eCopy ShareScan workflows. This integration enhances workforce productivity by allowing users to perform critical tasks on the go from their mobile devices.

Enhanced worker productivity
Version 6.0 provides enhanced productivity features for users and administrators. For users, new Personalized Workflows and other features allow users to tailor the workflow by defining destinations, naming the file, scanning parameters and more, providing the most productive scanning experience possible. Further, the RapPID preference features remember the user’s settings to pre-fill workflows based on recent activity.

eCopy ShareScan’s Scriptable Workflow enables the development of custom scripts through Nuance Professional Services for greater workflow versatility and connectivity to virtually any backend system. The new forms overlay extender enables document related data to populate pre-defined templates, improving efficiency and consistency of operations in applications such as client onboarding and insurance claims management. The addition of simplified Chinese and Japanese at the user interface, as well as Arabic OCR, expand global reach for the MFP while simplifying installation and administration of the solution.

Increased document security
eCopy ShareScan secures content at the MFP to ensure document information is protected. Through an integration with Windows Active Directory, users have secure session log-on, providing access to the secure company directory, network folders, and email address books, while ensuring only authorized users have access to the solution. New features enhance enterprise-grade communications security protocols and enable organizations to reinforce global security policies through the MFP. In addition, new content-based security capabilities monitor scanned documents and flag administrators with email alerts in the event protected content is detected.

Easy installation and customized workflow creation
eCopy ShareScan 6.0 reduces the need for IT intervention, by making it easy to install, deploy and customize the solution. System administrators can use a new, intelligent visual workflow editor to create workflows on the administrator console and test them prior to making them available to users. System administrators can create “scan to” buttons that convert scanned images into multiple file formats including PDF along with index metadata, searchable text, and custom file names, and then distribute them to multiple destinations.

“Increasingly, document capture workflows are expected to support and augment strategic business requirements, such as security, scalability and high availability, while increasing productivity for knowledge workers,” said Chris Strammiello vice president of global alliances & strategic marketing, Nuance Document Imaging. “The power, security, and flexibility of eCopy ShareScan 6.0 meet this demand in a package that is user-friendly and enterprise-ready, ensuring easy deployment and rapid adoption.”

Pricing and Availability
Nuance eCopy ShareScan will be available to partners in June. For specific pricing and availability to your organization, please contact your MFP representative.