The new release adds email archiving as PDF/A 

callas software GmbH, a provider of powerful PDF technology for publishing, printing production and document archiving, has just launched version 5 of its pdfaPilot. This new release allows users to archive emails in PDF/A format, guaranteeing long-term reproducibility and system independence. All versions of the ISO-standardized format are supported, including PDF/A-3 offering particular convenience. This version of the standard allows digital messages, including attachments, to be stored in a single archivable PDF/A document, which also includes the original-format files. The pdfaPilot 5.0’s range of functions also includes support for the release candidate of the German ZUGFeRD data format, optimized transparency flattening for PDF/A-1, and improvements for PDF/UA (PDF for universal accessibility) and EPUB, the standard ebook format.

Email archiving

When it comes to long-term archival of documents, callas pdfaPilot is already the essential solution. It is capable of converting Office documents and existing PDF fi les into PDF/A: the worldwide standard for long-term archival. Because the solution is available as a desktop application, but also as a fully unattended server solution that can work with hot folders or through an easy-to-use command-line, it can be deployed in any environment.

Now callas pdfaPilot is also capable of converting emails (MSG or EML format) into fully standard compliant PDF/A documents. This does not require complicated setup or integration with your mail server; pdfaPilot simply converts all emails dropped into a folder into compliant PDF/A fi les according to your needs and delivers them to an output folder. Because the saved PDF/A files are searchable and have all relevant metadata embedded, they are ideally suited for long-term archival.

Electronic invoicing with PDF/A

callas software’s flagship product also supports the release candidate for the ZUGFeRD data format for e-invoicing. Digital invoices based on this data format consist of a single file containing an archivable PDF/A document and a machine-readable XML data set. With the callas pdfaPilot, users can create, test and process these files.

Further attention to detail

Finally, callas software has also improved the pdfaPilot’s transparency flattening for PDF/A-1 and optimised exporting to PDF/UA (PDF for universal accessibility) and EPUB, the standard ebook format.

Prices and availability

Two versions of the pdfaPilot are available for business users: The callas pdfaPilot Server costs 4,499 euros plus tax and includes a complete hot-folder interface and a command line tool. The server components support multi-processor environments for converting and validating PDF/A files.

The callas pdfaPilot Desktop costs 379 euros plus tax. It processes individual documents or entire folders when using the batch function. As a plugin for Adobe Acrobat, or a fast standalone application, the callas pdfaPilot contains a wide range of useful tools for making documents PDF/A-compatible or adapting them for many other uses.

The pdfaPilot SDK programming library is available for software houses wishing to integrate the pdfaPilot into their own product. Prices available on request: [email protected].

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