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School Districts Benefit from using Xerox DocuShare

Tuesday, August 23, 2011

Press release from the issuing company

Districts across the nation use DocuShare to automate time-consuming processes

PALO ALTO, Calif., – School districts across the country are going digital to better manage time-consuming administrative processes such as student enrollment, payroll and data storage – and in turn, are saving money and time. Using Xerox Corporation's DocuShare Enterprise Content Management (ECM) Platform administrators are able to focus their energies on what matters most – educating students.
"Educators are being stretched thinner than ever before – and there's just not enough time to get everything done efficiently," said David Smith, vice president, DocuShare, Xerox Corporation. "DocuShare simplifies important day-to-day activities, improves compliance requirements and reduces costs so educators can concentrate on student readiness."
Here's a look at how DocuShare has helped schools improve student registration, automate paper-based processes and secure information:
With 21 schools and 15,485 students, Walled Lake Consolidated School District in Michigan uses DocuShare to simplify the student registration process. Together with partner SRC Solutions, Inc., Walled Lake implemented Registration Gateway, an online enrollment system built on DocuShare. The district reports data entry accuracy has improved by 90 percent in just six months during its trial period.
Improvements in staff productivity, made possible with the solution, helped Walled Lake meet state data reporting requirements – and in return, receive much-needed funding. This year, Registration Gateway will be used to register thousands of students within the district.
Kawartha Pine Ridge School Board in Ontario, Canada relies on DocuShare to automate paper-based processes including payroll records, student registration forms and teaching manuals. For example, the district has reduced the manual, three-day processing of its monthly cell phone bills down to one step with DocuShare – which quickly scans more than 380 bills and distributes them accordingly. The school board also uses DocuShare to securely share and update information for its 33,000 students and 3,500 employees.

After a fire destroyed the administrative building of the Upper Merion Area School District in Pennsylvania, the board contracted SRC Solutions to scan and organize more than a million documents into DocuShare – securing essential data while eliminating the need for external storage facilities.
The school district further benefited from DocuShare by improving workflows in its purchasing and HR departments, where all purchase orders and employee information are now scanned and digitally archived. This has significantly increased efficiency by speeding user access, allowing electronic distribution and notifications, and producing PDF files so documents can be searched and retrieved in seconds.


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